JOB DESCRIPTION

POST TITLE: Administration Officer 

RESPONSIBLE TO: Town Clerk 

ROLE DESCRIPTION

This post offers a challenging workload and the successful candidate will need to have the flexibility to handle a variety of general administration and communication tasks including dealing with members of the public.

KEY DUTIES:

· To act as a champion for Arundel Town Council within the local community 

· To take accurate minutes at meetings and ensure all policies and schedules are updated accordingly;

· To manage the Mayor’s diary, in particular dealing with invitations for events; 

· To deal with enquiries from the general public;

· Liaise and build relationships with other national and regional authorities ( e.g: National Highways, West Sussex County Council and Arun District Council)

· To support Council committees, working groups and community events;

· To lead selected Council projects which benefit the Arundel community

· To assist the Town Clerk in the day to day running of the Council and to deputise for the Town Clerk at meetings she is unable to attend;

· To write and edit press releases/articles for local newspapers and publications;

· To prepare written correspondence (email, letters);

· To support the design of visual communications such as banners, flyers and posters for both online and print formats for council-related activities.

· To be responsible for continually updating the Council’s website and social media accounts;

· In collaboration with the Council’s IT service providers, manage the Council’s IT infrastructure. 

THE PERSON

· Excellent administrative and word processing skills;

· Highly Computer literate (MS 365 including Word, Excel and Teams, Zoom, Wordpress, Canva and Google docs);

· Used to working closely with a small team and able to work with Councillors and members of the public both in person and virtually; 

· Well-presented and a strong communicator;

· Well-organised, able to manage conflicting and pressurised deadlines;

· A true team player, who recognises that they form part of a wider team and is willing to support colleagues whenever necessary;

· Experience of Website administration via Wordpress would be an advantage;

· Experience of design, marketing and PR work would be an advantage;

Flexible – able to work in the evenings and weekends if required to do so. 

VACANCY FOR PARISH CLERK & RESPONSIBLE FINANCE OFFICER

Role: Parish Clerk & RFO

Salary: LC2 (29-32) £17,659 - £19,023 (pro rata)

Hours: Part Time 17.5 hours per week (with some evenings/weekends) A minimum of 4 hours per week to be office-based.

A small village based in the AONB, the Clerk will be working closely with the Chairman and Councillors of Horsted Keynes Parish Council.

The Parish Clerk’s role is to manage and deliver all parish facilities effectively by implementing the Council’s policies, advising the Councillors diligently and

providing an effective interface between the Council and its parishioners. Attendance at all council meetings is required, as well as supporting the recreation ground trustees.

The successful applicant will be encouraged and given support to obtain the Certificate in Local Council Administration (CiLCA) qualification. Previous local

government experience is not essential although would be advantageous. The key things we are looking for are transferable skills and capabilities, so do not be put off applying if you don’t have experience in this sector.

The Person

· Highly Computer literate (MS365 including Word, Excel and Teams).

· Excellent administrative and word processing skills.

· Able to work with Councillors and members of the public.

· Well-presented and a strong communicator.

· Well-organised, able to manage conflicting and pressurised deadlines.

· Flexible – able to work in the evenings and weekends if required to do so.

· Experience of Website administration advantageous.

For further information on this role, including the application form and job description please contact Sam Heynes at clerk@horstedkeynes-pc.gov.uk

Rear of Village Hall

The Green

Horsted Keynes

West Sussex

RH17 7AP

01825 791919

www.horstedkeynes-pc.gov.uk

VACANCY FOR A  TOWN CLERK IN PETWORTH

This is a 30 hours per week role to cover all the normal clerking responsibilities except for financial matters which are out-sourced.

The hours may vary during the weeks/months to meet the needs of the Council and include attendance at some evening meetings.

Ideally attendance in the Council Office is required for part of every workday but otherwise work can be undertaken remotely.

Salary and other conditions are negotiable depending on work experience and qualifications.

An Application Form and detailed job description are attached. Completed applications should be emailed to clerk@petworth-tc.gov.uk by 11th October

Vacancy: Parish Clerk & Responsible Finance Officer

Join Lingfield Parish Council and Make a Difference!

Who We Are:

Lingfield Parish Council is a supportive and dynamic team dedicated to enhancing the quality of life for residents in Lingfield and Felcourt. We are passionate about our community and are looking to reintroduce the much-loved Lingfest event, further enriching the village experience. As we continue to grow and develop, we are seeking a driven, organized, and forward-thinking individual to take on the crucial role of Parish Clerk & Responsible Finance Officer.

The Role:

Hours: This is a part-time position, with 18 hours per week ( 3 days of 6 hours) based at the Parish Office in Lingfield and Dormansland Community Centre, plus a further 8 hours (totalling 26) to cover meetings, additional work and events over the year as circumstances require.

Location: Lingfield and Felcourt.

Responsibilities:

• Serve as the Proper Officer of the Council, managing day-to-day administration and finances.
• Prepare agendas and minutes for twice-monthly Council meetings (Wednesday evenings).
• Implement Council decisions and resolutions.
• Maintain accurate financial records, set the budget in collaboration with the Council, and prepare end-of-year accounts.
• Handle correspondence and maintain the Council’s website and social media platforms.
• Ensure compliance with all statutory and regulatory requirements.
• Work closely with the experienced Chair of the Parish Council to plan and execute the Council’s aims and objectives, including the reintroduction of Lingfest.
• Collaborate with Councillors and other community stakeholders to enhance the village and its events.

What We’re Looking For:

• Qualifications: Ideally, a CILCA-qualified Parish Clerk, or someone eager to work towards this qualification.
• Experience: Administrative and financial experience is essential. A working knowledge of Local Government procedures is an advantage.
• Skills: Excellent communication skills, a positive ‘can-do’ attitude, strong IT skills, and the ability to work independently and manage a varied workload.
• Personality: A motivated, forward-thinking individual who can build strong local partnerships and promote the interests of the community.

Why Join Us?

• Starting Salary: SCP 24-28 (£31,099 - £34,723) pro rata, depending on qualifications and experience.
• Benefits: Membership in the Local Government Pension Scheme and other benefits.
• 
  

Interested?

If you’re ready to make a real impact in the community and work with a supportive Parish Council team, we’d love to hear from you. For more information or to apply, please contact us at lingfieldpc@gmail.com or call 01342 835557.

Please note CVs will not be accepted. To apply, you must complete and return an application form.

Vacancy for Parish Clerk and RFO (potential to split role)

Name of recruiting organisation

Selborne Parish Council

Employed role/Volunteer role

Employed role

Permanent role/Fixed term role

Permanent role

Location:

Hybrid working - home based with attendance at Council Meetings and also one day/week at Council office.

Monthly Council meetings take place in the evening in one of the three village halls of the Parish or in the Pavilion at the Selborne Recreation Ground. Other meetings, e.g. Committees/Working Groups, as required, also in these premises.

Salary:

The salary range is from the national salary spinal point SCP 26-30 (£15.21 - £19.87 per hour, pay award pending) depending upon experience and qualifications. Working from home allowance of £26 per month is payable. The Council also offers membership of the Local Government Pension Scheme.

Hours:

Average 18-20 hours per week. This varies, for example more time is required immediately before monthly council meetings.

Our council and the role:

Selborne is a large rural parish situated between Alton and Petersfield in East Hampshire. It has three villages and a total population of 1,271. There are a total of 12 Councillors, an annual budget of £85,000 and a precept of £66,300. The Council owns &/administers; two areas of public open space, a recreation ground, two playgrounds, 21 allotments and one of the Parishes three war memorials. The Council is also the sole trustee of a recreation ground charity.

Duties will include:

• To      ensure that statutory and other provisions governing or affecting the      running of the Council are observed
• To      prepare agendas and back up papers for meetings of the Council and      Committees. To post agendas and notices on the Council website and all      parish noticeboards
• To submit      planning comments as agreed at Council/Planning Committee
• To      upload information as required onto the Parish Council website (Wordpress)
• Other      administrative duties in support of the Council’s business
• To      monitor, manage and balance the Council's accounts and prepare records for      audit purposes and VAT. Operate the      payroll including PAYE, HMRC and Pension returns. Produce financial      reports for meetings of Council (the Council uses AdvantEdge IT Finance      software).
• To      obtain quotes and instruct suppliers/contractors as per the Council      Financial Regulations. To receive      and report on invoices for goods and services to be paid for by the      Council and to ensure such accounts are met.
• To      manage the administration of the Council’s (21) allotments, by dealing      with financial transactions with allotment holders, maintaining a waiting      list and allocation of plots.

The ideal candidate will have/be:

You will be educated to at least A-level standard or equivalent, must either already hold a CiLCA qualification or be working towards it (eg having ILCA or FILCA) and have relevant experience for the role of Parish Clerk and RFO.

A good knowledge of local government organisation and procedures is essential.

Ability to multi-task and effectively organise and prioritise are also essential skills. Tact, diplomacy and patience are required to deal with enquiries either by telephone or in writing and occasionally face to face. You will have a confident and mature manner together with an ability to work on your own initiative.

A high standard of literacy and numeracy together with well-developed IT skills to cover as a minimum E-mail, Word, Excel.

Flexibility is essential as there is some evening work – there is at least one evening meeting per month which the Clerk is required to attend. It is also essential to be able to drive and to have own transport.

What we offer you in return:

Flexibility; Other than attendance at meetings, the Clerk can manage the workload to suit personal requirements.

A varied and interesting range of work and an opportunity to make a real difference to the services for residents in the Parish

How to find out more details:

Contact the Clerk for a job description and informal discussion of the role at clerk@selborneparishcouncil.gov.uk.  Details of the Council may be viewed at www.selborneparishcouncil.gov.uk

Closing date:

18/10/2024 with selection interviews on 29/10/2024. Ideally the new Clerk will be able to start in November 2024 or soon afterwards.

How to apply:

Please send covering letter detailing how you fit the requirements of the role and CV with two references to the Clerk by email: clerk@selborneparishcouncil.gov.uk.

Vacancy: Deputy Clerk

Hours: 37 hours 

Pay scale: SCP 25 -32 £33,945 - £40,221depending on experience and qualifications (pay award pending)

Pension: LGPS pension scheme

Based at the Parish Centre, Adastra Park, Keymer Road, Hassocks, BN6 8QH

Are you passionate about contributing to the wellbeing of our vibrant community?

Would you enjoy working in an attractive location within the Parish owned Adastra Park setting?

Are you able to reconcile the regular functions of the role with a variety of different tasks and projects, so that no day is the same?

Would you like to play a key role in maintaining one of our central aims which is to ensure that Hassocks continues to be a great place to live, work and visit?

Serving a population of 8,500 people, Hassocks is a successful and active Parish Council nestled at the base of the South Downs.

Councillors are seeking a highly motivated individual with the confidence and skills to support the Clerk in all his/her accountabilities for the smooth running of the Council. 

You will have the interpersonal skills to interact with Councillors and with a wide range of individuals from the local and wider communities.

You will be community oriented, have good verbal and written communication skills, be computer literate, have the ability to work on your own initiative and also work well as part of a team. Strong financial management and organisational skills are required together with a positive and proactive outlook.

Ideally you will have an ILCA qualification but most importantly, we would expect your commitment to continuing professional development.

If you would like further information about the role, please contact the Parish Clerk on 01273 842714 or e-mail info@hassocks-pc.gov.uk

Please return your completed application form to Clerk, Hassocks Parish Council, Adastra Park, Keymer Road, Hassocks, and BN6 8QH

Or via email clerk@hassocks-pc.gov.uk

Closing date for receipt of applications is 9th October 2024 and interviews will take place week commencing 21st October 2024.

Vacancy for Parish Clerk and Responsible Financial Officer 

Hours:  10 hours per week with potential overtime.

Pay: Full time equivalent scale point 24-28 (£33,024-36,648 subject to current financial year pay award) subject to experience 

Pension: Local Government Pension Scheme 

Holiday: 21 days + bank holidays and 2 Statutory Days (pro rata) 

Closing date: 30th September 2024 

Place of work: Homeworking 

Earnley Parish Council is looking to recruit an experienced and enthusiastic person for role of Parish Clerk and Responsible financial Officer, with an interest in the local community. Earnley Parish Council recognises that the role of parish clerk is a vital role that ensures the smooth running of the council for the benefit of the local community. 

This is an exciting opportunity to undertake an interesting and varied post supporting an active parish council, ensuring that the parish council maintains it statutory duties and has a high level of corporate governance. A flexible approach is essential as attendance at regular evening meetings is required, in addition to occasional daytime meetings and training courses. You will be working from home, all the necessary equipment will be provided.

We are seeking someone who is enthusiastic and flexible, with good interpersonal, administrative and IT skills, ensuring that key legal, financial and other governance requirements are met.  If required, the successful applicant will be encouraged and given support to obtain the Certificate of Local Council Administration (CiLCA) certificate. Previous local government or planning experience would be advantageous, though not essential. The main things we are looking for are transferable skills and capabilities.

For further information on this role, please contact, Louise Chater, Clerk to Earnley Parish Council, on 01243 203050, email clerk@earnlepc.org or visit our website www.earnleypc.org 

ARUNDEL TOWN COUNCIL IS LOOKING FOR A PART-TIME RESPONSIBLE FINANCIAL OFFICER (RFO)

Arundel Town Council is committed to making the heritage market town of Arundel a great place to live, work and visit.

The Council is now seeking a part-time RFO to provide financial support to the bookkeeper and the small, friendly team of council officers responsible for delivering this vision.

The key tasks will be to advise the Council on its financial strategy, including banking and three-year planning, and to provide guidance to the Council in complying with all relevant financial regulations. Some attendance at Finance Committee meetings and Council meetings, which are held in the evening, will be required.

Candidates will need to have had previous experience in local authority finance.

To apply, please send your CV and covering letter to the Town Clerk Carolyn Baynes by
27th September 2024 at: townclerk@arundeltowncouncil.gov.uk

For more information about this role, please contact the Town Clerk at: townclerk@arundeltowncouncil.gov.uk

Vacancy for an Assistant Clerk

Hours – 12 hours a week based at Aldwick Parish Council Offices, Aldwick, West Sussex

Pay – scale point 16 - £14.70 per hour

Pension - Contributory Pension Scheme available

Holidays - 23 days + bank holidays and 2 statutory days (pro rata)

Aldwick Parish Council is looking to recruit an enthusiastic Assistant Parish Clerk with an interest in the local community. Experience of working in a local council office would be beneficial, but not essential. This is an exciting opportunity to undertake an interesting and varied post in assisting the Parish Clerk in supporting an active parish council. There is potential for the hours to increase in the future.

You would be working as part of a small team, and report to the Parish Clerk. You would work at the Parish Office, ideally working hours over Tuesday-Thursday, 10am-2pm. A flexible approach is essential as attendance at regular evening meetings is required and a key aspect of the job will be supporting the Planning Committee meetings.

We are seeking someone who is enthusiastic and flexible, with good interpersonal, administrative and IT skills, who can assist the Parish Clerk in ensuring that key legal, financial and other governance requirements are met. The successful applicant will be encouraged and given support to obtain the Introduction to Local Council Administration (iLCA) certificate. Previous local government or planning experience would be advantageous, though not essential. The main things we are looking for are transferable skills and capabilities.

For further information contact Heather Knight, Clerk to Aldwick Parish Council at clerk@aldwickparishcouncil.gov.uk, on 01243 263330, or visit our website at www.aldwickparishcouncil.gov.uk. Apply by forwarding your CV with a covering letter detailing why you believe you are suitable for the position, by email or to Aldwick Parish Council, 88 Pryors Lane, Aldwick, West Sussex PO21 4JF.

Deadline for applications: 5pm 30th September 2024 – note this may close earlier if sufficient suitable applications are received.

Job Title: Assistant Executive Officer

We are now looking to expand our team with the addition of an Assistant Executive Officer, with the potential to progress to the role of Deputy Executive Officer for candidates who meet the job specifications.

We are recruiting for the position of Assistant Executive Officer, presenting an exciting opportunity for those eager to progress a career in business administration and local government. This role offers a stimulating environment with a variety of duties and responsibilities. Exceptional candidates who hold a CiLCA qualification and have relevant experience may be considered for the Deputy Executive Officer position. The salary range for these roles is £28,000 to £38,000, depending on experience and qualifications.

More information and the application form can be found via our website: https://www.southwater-pc.gov.uk/job-listings-and-vacancies