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CLERK & RESPONSIBLE FINANCIAL OFFICER
Who we are
Barnham and Eastergate Parish is a large Parish in Arun District formed in 2019 following the successful merger of the former Barnham Parish Council and Eastergate Parish Council. The electoral role for the Parish is over 5500 and the current precept is £188,400. The Parish Council is responsible for two Recreation Grounds, Eastergate Sports Pavilion, Eastergate War Memorial, benches, noticeboards and planters across the Parish. It also owns Barnham Community Hall which is operated by Barnham & Eastergate Community Trust under a ‘Licence to Operate’ and a Memorandum of Understanding between the two organisations.
The Council has 13 Councillors and the Clerk has responsibility for the management of two Assistant Clerks. The Council holds public meetings of the Full Council and the Planning & Environment Committee and has several Working Parties with specific Terms of Reference related to the Strategic Plan of the Council.
Why we’re Recruiting and what we’re looking for
The current Clerk will be retiring from the role of Clerk & RFO and the Council are hoping to recruit someone to join the Council in February 2025 with the aim of a suitable length of handover for what is a multi-functional role.
We are looking for someone who is educated to at least A-level standard or equivalent, already holds the CiLCA (Certificate in Local Council Administration) qualification, or be working towards it, and has relevant experience for the role of Parish Clerk and RFO. In addition a good knowledge of local government organisation and procedures is essential.
You must have a detailed knowledge of Microsoft products, demonstrate excellent organisational, administrative and communication skills, as well as being able to plan and manage workloads to meet deadlines. Previous meeting arrangement, including agenda setting and minute taking experience is essential.
In respect of the RFO element of the role you must have excellent accounting experience preferably with income and expenditure accounts.
What does the role entail?
• Serving as the Proper Officer of the Council
• Ensuring all key policy and procedure documents are relevant and up-to-date
• Preparing agendas and minutes for Full Council and other meetings
• Implementing Council decisions and resolutions
• Acting as the Responsible Finance Officer to deal with the financial activities of the Council
• Handling correspondence and maintaining the Council’s website
• Manage the two Assistant Clerks and Litterpicker employed by the Council
• Work closely with the Chair and all Councillors to plan and execute the Council’s aims and objectives within the statutory and regulatory requirements that govern the Council
• Help maintain a relationship between the Council and the Community Trust
What can we offer you:
20 hours per week based at the Parish Office in Barnham Community Hall (with flexibility to work at home on occasions)
A salary on the Local Government Payscale within in the LC3 scale range (fte £45,441-£54,017 pro rata £23.62-£28.08 p.h) dependent upon qualifications and experience.
Access to the Local Government Pension Scheme
25 days annual leave (pro rata) + 8 Bank Holidays
If you think you’re the person for us then please send an email to clerk@barnhamandeastergate-pc.gov.uk to obtain an application form for completion as CVs will not be accepted.
Closing date for applications is Friday 8th November with Interviews taking place the week commencing 18th November.
Vacancy for Parish Clerk and RFO (with potential to split the role)
Name of recruiting organisation
Cowfold Parish Council
Employed role/Volunteer role
Employed role
Permanent role/Fixed term role
Permanent role
Location:
Hybrid working - home based with attendance at Council Meetings.
Monthly Council meetings take place in the evening in the Allmond Centre.
Salary:
The salary range is from the national salary spinal point SCP 33-36 (£20.90 - £23.09) per hour, pay award pending) depending upon experience and qualifications. A Working from Home allowance is payable and the Council also offers membership of the Local Government Pension Scheme.
Hours:
Average 15-18 hours per week. This varies, for example more time may be required immediately before monthly council meetings.
Our council and the role:
Cowfold Parish Council Cowfold is a village and civil parish between Billingshurst and Haywards Heath and is eight and a half miles to the SSE of Horsham in West Sussex. We are seeking a bright and enthusiastic individual to help us improve the community in which we live. Council owns and maintains the Cowfold Community Centre, a recreation ground including play equipment and skate ramp and an allotment site. Our annual precept is £72,564 which equates to approximately £83.30 per household.
Duties will include:
•
To ensure that statutory and other provisions governing or affecting the running of the Council are observed
•
To prepare agendas and back up papers for meetings of the Council and Committees. To post agendas and notices on the Council website and all parish noticeboards
•
To submit planning comments as agreed at Council/Planning Committee
•
To upload information as required onto the Parish Council website
•
Other administrative duties in support of the Council’s business
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To monitor, manage and balance the Council's accounts and prepare records for audit purposes and VAT. Operate the payroll including PAYE, HMRC and Pension returns. Produce financial reports for meetings of Council.
•
To obtain quotes and instruct suppliers/contractors as per the Council’s Financial Regulations. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met.
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To manage the administration of the Council’s allotments, by dealing with financial transactions with allotment holders, maintaining a waiting list and allocation of plots.
The ideal candidate will have/be:
You will have a strong academic background with a good knowledge of local government administration and procedures. You must either already hold a CiLCA qualification or be willing to work towards it and have relevant experience for the role of Parish Clerk and RFO.
Ability to multi-task and effectively organise and prioritise are also essential skills. Tact, diplomacy and patience are required to deal with enquiries either by telephone or in writing and occasionally face to face. You will have a confident and mature manner together with an ability to work on your own initiative.
A high standard of literacy and numeracy together with well-developed IT skills to cover as a minimum E-mail, Word, Excel.
Flexibility is essential as there is some evening work – there is at least one evening meeting per month which the Clerk is required to attend. It is also essential to be able to drive and to have own transport.
What we offer you in return:
Flexibility; Other than attendance at meetings, the Clerk can manage the workload to suit personal requirements.
A varied and interesting range of work and an opportunity to make a real difference to the services for residents in the Parish
How to find out more details:
For a job description and informal discussion about the role, contact the Parish Council Chairman, Donna Everest on 01403 864607 or at donna.everest@yahoo.co.uk
Closing date:
8th November with selection interviews on 15th November. Ideally the new Clerk will be able to start in December 2024 or soon afterwards.
How to apply:
Please complete the application form and return to Trevor Leggo at trevor.leggo@wsalc.co.uk Please note that CVs will not be accepted.
JOB DESCRIPTION
POST TITLE: Administration Officer
RESPONSIBLE TO: Town Clerk
ROLE DESCRIPTION
This post offers a challenging workload and the successful candidate will need to have the flexibility to handle a variety of general administration and communication tasks including dealing with members of the public.
KEY DUTIES:
· To act as a champion for Arundel Town Council within the local community
· To take accurate minutes at meetings and ensure all policies and schedules are updated accordingly;
· To manage the Mayor’s diary, in particular dealing with invitations for events;
· To deal with enquiries from the general public;
· Liaise and build relationships with other national and regional authorities ( e.g: National Highways, West Sussex County Council and Arun District Council)
· To support Council committees, working groups and community events;
· To lead selected Council projects which benefit the Arundel community
· To assist the Town Clerk in the day to day running of the Council and to deputise for the Town Clerk at meetings she is unable to attend;
· To write and edit press releases/articles for local newspapers and publications;
· To prepare written correspondence (email, letters);
· To support the design of visual communications such as banners, flyers and posters for both online and print formats for council-related activities.
· To be responsible for continually updating the Council’s website and social media accounts;
· In collaboration with the Council’s IT service providers, manage the Council’s IT infrastructure.
THE PERSON
· Excellent administrative and word processing skills;
· Highly Computer literate (MS 365 including Word, Excel and Teams, Zoom, Wordpress, Canva and Google docs);
· Used to working closely with a small team and able to work with Councillors and members of the public both in person and virtually;
· Well-presented and a strong communicator;
· Well-organised, able to manage conflicting and pressurised deadlines;
· A true team player, who recognises that they form part of a wider team and is willing to support colleagues whenever necessary;
· Experience of Website administration via Wordpress would be an advantage;
· Experience of design, marketing and PR work would be an advantage;
Flexible – able to work in the evenings and weekends if required to do so.
Admin Assistant Poster October 2023 (docx)
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VACANCY FOR PARISH CLERK & RESPONSIBLE FINANCE OFFICER
Role: Parish Clerk & RFO
Salary: LC2 (29-32) £17,659 - £19,023 (pro rata)
Hours: Part Time 17.5 hours per week (with some evenings/weekends) A minimum of 4 hours per week to be office-based.
Closing Date: 31st October 2024
A small village based in the AONB, the Clerk will be working closely with the Chairman and Councillors of Horsted Keynes Parish Council.
The Parish Clerk’s role is to manage and deliver all parish facilities effectively by implementing the Council’s policies, advising the Councillors diligently and
providing an effective interface between the Council and its parishioners. Attendance at all council meetings is required, as well as supporting the recreation ground trustees.
The successful applicant will be encouraged and given support to obtain the Certificate in Local Council Administration (CiLCA) qualification. Previous local
government experience is not essential although would be advantageous. The key things we are looking for are transferable skills and capabilities, so do not be put off applying if you don’t have experience in this sector.
The Person
· Highly Computer literate (MS365 including Word, Excel and Teams).
· Excellent administrative and word processing skills.
· Able to work with Councillors and members of the public.
· Well-presented and a strong communicator.
· Well-organised, able to manage conflicting and pressurised deadlines.
· Flexible – able to work in the evenings and weekends if required to do so.
· Experience of Website administration advantageous.
For further information on this role, including the application form and job description please contact Sam Heynes at clerk@horstedkeynes-pc.gov.uk
Rear of Village Hall
The Green
Horsted Keynes
West Sussex
RH17 7AP
01825 791919
Vacancy: Parish Clerk & Responsible Finance Officer
Join Lingfield Parish Council and Make a Difference!
Who We Are:
Lingfield Parish Council is a supportive and dynamic team dedicated to enhancing the quality of life for residents in Lingfield and Felcourt. We are passionate about our community and are looking to reintroduce the much-loved Lingfest event, further enriching the village experience. As we continue to grow and develop, we are seeking a driven, organized, and forward-thinking individual to take on the crucial role of Parish Clerk & Responsible Finance Officer.
The Role:
Hours: This is a part-time position, with 18 hours per week ( 3 days of 6 hours) based at the Parish Office in Lingfield and Dormansland Community Centre, plus a further 8 hours (totalling 26) to cover meetings, additional work and events over the year as circumstances require.
Location: Lingfield and Felcourt.
Responsibilities:
What We’re Looking For:
Why Join Us?
Interested?
If you’re ready to make a real impact in the community and work with a supportive Parish Council team, we’d love to hear from you. For more information or to apply, please contact us at lingfieldpc@gmail.com or call 01342 835557.
Please note CVs will not be accepted. To apply, you must complete and return an application form.
Job Title: Assistant Executive Officer
We are now looking to expand our team with the addition of an Assistant Executive Officer, with the potential to progress to the role of Deputy Executive Officer for candidates who meet the job specifications.
We are recruiting for the position of Assistant Executive Officer, presenting an exciting opportunity for those eager to progress a career in business administration and local government. This role offers a stimulating environment with a variety of duties and responsibilities. Exceptional candidates who hold a CiLCA qualification and have relevant experience may be considered for the Deputy Executive Officer position. The salary range for these roles is £28,000 to £38,000, depending on experience and qualifications.
More information and the application form can be found via our website: https://www.southwater-pc.gov.uk/job-listings-and-vacancies
Assistant (Deputy) Executive Officer Advert 2024 (pdf)
DownloadAssistant Executive Officer 2024 - Job Advert Blue (png)
DownloadJD - Assistant Executive Officer - July 2024 (pdf)
DownloadSpecification - Assistant Executive Officer - July 2024 (pdf)
DownloadJD - Deputy Executive Officer - July 2024 (pdf)
DownloadSpecification - Deputy Executive Officer - July 2024 (pdf)
DownloadThe Annual General Meeting will be held on
Monday 4th November 2024 at 10:30am (arrival from 10:00am) followed by a joint WSALC & WSALC Conference
at The AMEX Stadium, Village Way, Brighton, BN1 9BL